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Paris, France + Online

Paris, France + Online 2,200+ attendees Hybrid Summit, 2 Days

Sustainability · 2,200+ Attendees

Global Sustainability Summit 2026

The challenge: This organization's flagship sustainability summit needed to run two formats at once — an 800-person in-person event in Paris and a 1,300-person live virtual stream — covering keynotes, fireside chats and breakout sessions with 30+ global speakers, without the virtual audience feeling like an afterthought.

• Configured a single Cvent environment serving both in-person and virtual registration flows
• Coordinated live-stream integration so virtual sessions ran in sync with the Paris stage
• Managed speaker and session logistics for 30+ global contributors across two days
• Delivered onsite registration and badge printing with zero queue issues

Hybrid Event Platform Onsite Registration Live Stream Coordination Speaker & Session Management

2,200+

In-person + virtual attendees

30+

Global speakers managed onsite

2 Days

Fully hybrid, zero stream drops

60/40

In-person to virtual split

"A flagship event with this much riding on it needed flawless execution, in the room and on screen. That's exactly what we got."— Events Team

PLATFORMS Cvent Live Stream Integration

02

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Santa Clara, USA

Santa Clara, USA 200 attendees Executive Summit, 3 Days

Marketing Technology · 200 Attendees

Marketing Technology Forum 2024

The challenge: an intentionally intimate, single-stage executive summit for 200 senior marketing and GTM leaders — meaning every registration touchpoint, badge, and in-app moment had to feel curated, not mass-produced, across three days of keynotes and workshops in Santa Clara.

• Built a white-glove registration flow tailored to senior executive expectations
• Configured the AttendeeHub mobile app for agenda, networking and real-time updates
• Managed onsite check-in and badge printing for a friction-free arrival experience
• Supported live across all three days with zero technical interruptions

Mobile Event App Executive Registration Onsite Check-in Badge Printing

200

Senior executives hosted

3 Days

Keynotes, workshops, debate

High-touch

White-glove registration

Zero

Check-in bottlenecks

"AttendeeGain handled the full end-to-end event technology implementation and made event management smoother and less stressful. Guest feedback was overwhelmingly positive."— Founder, Marketing Technology Forum

PLATFORMS AttendeeHub Onsite Check-in

03

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London, UK

A Prestigious London Venue 400+ delegates Industry Conference

Technology & Telecoms · 400+ Delegates

Industry Predictions: 2020 and Beyond

The challenge: This organization's largest annual predictions event to date brought together 400+ delegates and senior executives from leading global technology companies at a prestigious London venue — demanding seamless registration, onsite coordination and a polished attendee experience befitting the calibre of the audience.

• Set up and managed Cvent registration for 400+ global delegates
• Configured AttendeeHub with the full event agenda, speaker bios and session details
• Ran onsite check-in and badge printing at the venue
• Delivered a zero-error registration day for the organization's highest-profile event to date

Onsite Registration Badge Printing Attendee Check-in Event App

400+

Global delegates hosted

Largest

Predictions event in the organization's history

~30 min

Average check-in time saved per delegate

Zero

Registration errors on the day

"The onsite experience was flawless — delegates moved through registration in minutes and the team handled everything with real professionalism."— Events Team

PLATFORMS Cvent AttendeeHub

04

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Global · Multiple Locations

Global · Multiple Locations Multi-event Portfolio Ongoing Engagement

Energy · Global Portfolio

This Company — Cvent Registration & AttendeeHub Management

The challenge: This company's global events team needed a consistent, enterprise-grade registration and mobile-app experience across a portfolio of events — from a flagship annual conference to a specialized supply chain summit — each with distinct audiences, branding and workflows, but all demanding the same standard of execution.

• Configured separate Cvent instances per event, each fully aligned to the client's brand guidelines
• Managed AttendeeHub setup and content population across multiple concurrent events
• Delivered onsite badge printing and check-in coordination at each event
• Acted as the client's single point of contact for all Cvent and AttendeeHub needs

Cvent Registration AttendeeHub Management Multi-event Configuration Badge Printing

3+

Distinct client events managed

100%

On-brand registration for each event

Zero

Cross-event data conflicts

Single

Platform partner across the portfolio

"Having one trusted partner manage Cvent and AttendeeHub across our events gave us consistency and confidence we hadn't had before."— Global Events Team

PLATFORMS Cvent AttendeeHub

05

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UAE

UAE Women in Cybersecurity Industry Summit

Cybersecurity · Women in Tech

This Organization — Event Branding, UX & Cvent Implementation

The challenge: This organization's flagship summit needed a brand identity, registration UX and event platform that reflected the community it served — professional, inclusive and distinctly different from the generic enterprise conference aesthetic — built on Cvent from the ground up.

• Developed the full event brand identity and applied it across all Cvent touchpoints
• Designed and built the registration UX to feel community-first, not corporate-template
• Implemented the full Cvent event website and registration flow from scratch
• Managed onsite check-in and badge printing on the day of the event

Event Branding & UX Cvent Implementation Registration Design Onsite Check-in

Custom

Brand identity built into Cvent

100%

On-brand attendee journey

Smooth

Onsite check-in experience

Positive

Delegate feedback across the board

"AttendeeGain built us a Cvent experience that actually felt like us — not a generic template. Our delegates noticed the difference immediately."— Organising Team

PLATFORMS Cvent Custom Branding

06

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University Campus

University Campus, Main Hall Alumni Reunion June 15–17, 2025

Higher Education · Alumni Events

University Reunions 2025

The challenge: A university alumni office needed a full event technology stack for their annual reunions weekend — a polished event website, tiered registration with alumni-year pricing, and smooth on-arrival check-in — without the complexity falling on an internal team with no dedicated events technology resource.

• Built a Cvent event website and registration flow from brief to live in under three weeks
• Configured tiered pricing logic based on graduation year and ticket type
• Set up on-arrival check-in kiosks and badge printing for the Main Hall entrance
• Handled all platform configuration so the alumni team could focus on the programme

Cvent Registration Event Website On-Arrival Check-in Tiered Ticketing

500+

Alumni registered

3 Days

Networking, tours & gala dinner

Tiered

Pricing by graduation year

Seamless

On-arrival check-in experience

"The registration site and check-in process were the best we've had for reunions. Alumni commented on how professional everything felt from the moment they registered."— Alumni Relations Office

PLATFORMS Cvent On-Arrival

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Copenhagen, Denmark

Copenhagen, Denmark 1,000+ sustainability leaders May 15–17, 2027

Sustainability & ESG · 1,000+ Attendees

Climate & Sustainability Summit 2027

The challenge: A climate-focused summit in Copenhagen needed end-to-end event technology that matched its sustainability credentials — carbon-conscious branding, a frictionless Cvent registration flow with dietary and T-shirt size collection, and a speaker-forward event website built to convert signups.

• Designed a full event brand identity and applied it across the Cvent website and registration
• Built custom registration fields for dietary requirements, T-shirt size and attendance type
• Created a speaker-forward event website with keynote bios, agenda and countdown timer
• Integrated sponsor and partner logos throughout the Cvent event experience

Event Branding & UX Cvent Implementation Event Website Speaker Management

1,000+

Sustainability leaders registered

3 Days

Fully branded event experience

High

Website-to-registration conversion

100%

Sustainability-aligned delivery

"The event website and registration experience reflected everything our summit stands for. AttendeeGain understood the brief and delivered something we were genuinely proud to share."— Event Team

PLATFORMS Cvent Custom Website

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San Francisco, CA

San Francisco, CA Invite-only March 18–19, 2027

Clean Energy · Invite-Only Forum

Invite-Only Energy Forum 2027

The challenge: This organization's flagship invite-only forum for executives, investors and innovators required a gated multi-tier registration system — with ticket tiers from $995 to $2,500 — plus a polished event website and AttendeeHub app that matched the premium, capital-focused positioning of the event.

• Built a gated invite-only Cvent registration with three distinct ticket tiers up to $2,500
• Designed and launched a premium event website matching the client's capital-focused brand
• Configured AttendeeHub with private meeting scheduling and curated agenda views
• Integrated LinkedIn profile collection to support investor-grade attendee vetting

Event Registration Event Website AttendeeHub Tiered Pricing

Invite-only

Gated registration with 3 ticket tiers

$2,500

Top ticket tier managed end-to-end

2 Days

Executive forum, San Francisco

Premium

Attendee experience from invite to arrival

"The registration flow and event site looked and felt exactly right for our audience — senior investors aren't forgiving of clunky tech, and this was anything but."— Events Team

PLATFORMS Cvent AttendeeHub

09

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Munich, Germany

Munich, Germany 3,000+ attendees October 15–17, 2027

Automotive & Energy · 3,000+ Attendees

Global Automobile Forum

The challenge: This company's flagship automotive forum in Munich — bringing together 3,000+ engineers, investors and mobility leaders — required a full registration system, a speaker-rich event website and an AttendeeHub mobile app, all carrying the client's distinct brand identity and enterprise security requirements.

• Built the full Cvent registration system for 3,000+ attendees with enterprise-grade security standards
• Designed and launched the event website with speaker profiles and agenda
• Configured AttendeeHub with multi-track programme, networking and sponsor features
• Provided onsite support across all three event days

Event Registration Event Website AttendeeHub Speaker Management

3,000+

Global automotive leaders registered

Multi-track

Speaker programme on AttendeeHub

On-brand

Client identity across every touchpoint

Zero

Onsite tech issues reported

"For an event of this scale, at one of the world's biggest mobility shows, everything ran without a hitch. The registration and app experience were exactly what our delegates expected."— Global Events Team

PLATFORMS Cvent AttendeeHub

10

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Basel, Switzerland

Basel, Switzerland 2,500+ attendees November 12–14, 2027

Pharma & Healthcare · 2,500+ Attendees

Global Pharma Summit

The challenge: This company's world premier pharma summit in Basel needed enterprise-grade Cvent implementation covering multi-step registration with payment processing, a six-track speaker programme spanning 150+ sessions, and a polished event website — all under strict pharmaceutical brand and compliance standards.

• Implemented full Cvent paid registration with multi-step flow and order summary checkout
• Built and populated the event website with 85+ speaker bios and a 150+ session programme
• Applied the client's brand identity across all Cvent templates and attendee-facing pages
• Delivered the complete build to compliance standards for pharmaceutical event communications

Event Branding & UX Cvent Implementation Paid Registration Session Management

2,500+

Pharma executives & innovators

150+

Sessions across 6 focus tracks

85+

Speakers managed end-to-end

$12B+

In pipeline deals represented

"Delivering a summit at this scale, with paid ticketing and 150+ sessions to manage, requires a Cvent partner who genuinely knows the platform inside-out. AttendeeGain were exactly that."— Events Team

PLATFORMS Cvent Custom Website